Q: I am presenting at an oral session and received an e-mail saying I should send a ppt with a pre-recorded video presentation, but from what I unterstand it should be live?
A: Oral sessions (blue colour in the scientific programme overview) take place live. You need to upload your PowerPoint presentation only, without narration. You are expected to join live at the time of your session.
Q: For oral presentations: How do we know when we should start? By the time only? Or will we receive any indication? And how do I know my sound is ok, slides are visible, etc? Will we be in communication with an IT member to know and guide us through?
A: The video conference room will be accessible 15 min prior to the session. The technical host will guide you through the process. You will receive an e-mail with an access link.
Q: What happens if we receive a lot of questions and we run out of time? Does the symposium close automatically or we can still answer all of them?
A: The chair of the session will pre-select the questions and is responsible for time-keeping.
Q: Can you give some tips for chairing an online session?
A: Prepare yourself and get familiar with the presentations in the session you are chairing. Prepare at least 5 questions should there not be enough from the audience. Monitor the incoming questions and make a pre-selection. Manage the time for Q&A.
Q: Will it be possible for chairs to see the slides or poster in advance?
A: Yes, chairs have access to the session collaboration module through the system.
Q: Did I get it correctly that during oral presentations, speakers will speak in real time in front of their cameras and control their own slide show?
A: All presentations for the oral sessions will be uploaded upfront (slides only). The speaker joins in real time and gives the talk live. There is no screen share from the presenter's side. The presenter will use a presentation management system through the browser (just like you usually don’t use your computer to show presentations onsite, but use a software dedicated to that). Live presenters will get a short briefing before their session starts and can then focus on their talk.
Q: I don't understand the distinction between oral and everything else. I chair a symposium with 4 speakers. Will the speakers pre-record, or present online?
A: Oral sessions (blue colour in the scientific programme overview) are live, which means that the presentation is uploaded upfront (slides only) and the speaker gives a live talk. All other sessions are pre-recorded sessions, which means that the presentation is uploaded upfront (slides and audio recording) and the speaker joins live for the live discussion at the end of his talk.
Q: What should I do if I won't be able to submit my presentation until 14 September 2020?
A: The virtual format of the congress requires adapted timings for preparation of the platform. Therefore we kindly ask you to meet the deadline. If you upload your presentation late the quality of the processed files cannot be guaranteed to the same extent. Please contact firstname.lastname@example.org.
Q: If my talk is supposed to be 15 minutes, than I should record a presentation that will last 15 minutes. Is that right? Or should it be less for Q&A?
A: Please calculate 2-3 minutes for the live Q&A. In this case record 12-13 minutes only.
Q: Will there be any template we should use in our presentations?
A: No. Please use PowerPoint 16:9.