Hotel Bookings

WARNING: There are an increasing number of fraudulent websites that impersonate ESRS 2016. We would like to alert all participants to be aware of possible scams and to strongly advise you to only use the official ESRS accommodation agency Congrex Travel.

Congrex Travel is the official congress partner for hotel accommodation and is the only agency offering accommodation on behalf of ESRS. We have knowledge of several agencies offering hotel accommodation for the ESRS congress. Please note that these companies are in no way connected with Congrex Travel and ESRS and we therefore cannot vouch for the services they are offering.

As the official housing agency, Congrex Travel offers highly dedicated customer service and professional support for all your accommodation needs. We can offer you great deals in selected hotels near the congress venue and in the city of Bologna. Early booking is highly recommended in order to profit from the whole selection.


Individual Reservations

Participants can book their hotel room online.

Group Reservations

Group bookings cannot be made online. For further information, up to date availability and reservation, please contact us at hotel.esrs[at]

Terms & Conditions

Reservation - Online booking
Participants can book the hotel room via internet together with their online registration or separately. Please note that hotel accommodation is subject to availability and is limited after 28 July 2016.

Payment Policy
For reservations via Internet full credit card payment is required. After successful reservation you will receive a written confirmation by e-mail. When checking out, all extras (mini-bar, telephone charges, room service, etc.) must be settled with the hotel directly.

General Cancellation Policy
If your hotel reservation is cancelled before 28 July 2016, the deposit will be refunded less EUR 60.00 handling fee. If your reservation is cancelled after 28 July 2016, or if you arrive later or leave earlier than on the dates indicated on your reservation form, the total accommodation amount will be charged. Refunds can only be made after the congress if the room is resold (either by Congrex Travel or the hotel).
Please note that conditions may vary depending on the hotel.

Any change of reservation will be subject to a handling fee of EUR 30.00. Changes or cancellations have to be made in writing to Congrex Travel Ltd. Basel and can not be made via internet. Please do not contact the hotel directly as they will accept no direct changes.

The participant acknowledges that he/she has no right to lodge damage claims against the organizers should the holding of the congress be hindered or prevented by unexpected political or economical events or generally by “force majeure”, or should the non-appearance of speakers or other reasons necessitate programme changes. With his/her registration, the participant accepts this proviso.

For inquiries, please contact the official housing agency

Congrex Travel Ltd.
Reinacherstrasse 131
CH-4053 Basel

+41 61 690 94 11

+41 61 690 94 14