Speaker Information

Upload Deadline: Monday, 14 September 2020, 23:59 CEST

Attending a session as a speaker or a chairperson

 

To attend your session as a speaker please log into the system with the link sent to you on Thursday, 17 September 2020. The email title is "ESRS Virtual Congress - Speaker link" and please use the link called VM Talk link.  Please select the “Join meeting” button on the right side to connect to the live session (via ZOOM) at least 15 minutes ahead of your scheduled session.

To attend your session as a chairperson please log into the system with the link sent to you on Thursday, 17 September 2020. The email title is "ESRS Virtual Congress - Chair link" and please use the link called VM Session link.  Please select the “Join meeting” button on the right side to connect to the live session (via ZOOM) at least 15 minutes ahead of your scheduled session. 

If you want to attend the virtual congress before or after your session, you need to log into the virtual congress HERE.

To log in, please use the same email address and password that you used for your online registration. In case you were registered by someone else and do not have a password, please use the “forgot password” function in the login section.

 

 

Additional information

Please note that all Oral Sessions (marked in the online programme in blue) will be live presentations and just a PowerPoint file of your presentation is needed before the congress (slides only, no narration). All other sessions will be pre-recorded with live Q&A, for which you are asked to upload your pre-recorded presentation in advance (slides with audio recording, no video).

All speakers and chairs are expected to join the session live (pre-recorded presentations have a live Q&A part). An invitation with a link to the video conference room will be sent to all speakers and chairs prior to the congress. The channel will be accessible 15 min prior to the session, allowing some time to ask your session technician possible questions about the procedure.

The instructions/guidelines how to prepare your presentation have been sent to all speakers on 24 August 2020. If you have not received them, please contact esrs.congress@congrex.com.

Please upload your presentation to the protected server before Monday, 14 September 2020, 23:59 CEST.

If you upload your pre-recorded presentation late the quality of the processed files cannot be guaranteed. The virtual platform needs preparation time and we kindly ask you to respect the deadline in order to give the participants the best possible experience.

Log in here https://booking.congrex.com/Home/Index/Event/esrs2020 and choose the module Presentation Submission.

Chairs can view the uploaded presentations for their session in advance. Please choose the module Session Collaboration.

 

For further technical questions please visit https://meventscross.freshdesk.com/support/solutions/16000060893 and select New Support Ticket to send in your inquiry.

Technical Rehearsal

To make sure you feel as comfortable as possible with the system, we are offering two rehearsal appointments that you are very welcome to attend to. The rehearsal will be given by one of our technicians and you will get detailed explanation about how the system works and you will be able to ask your questions if you like. The rehearsals will be at:

Option 1: Sunday 20.09.2020 14:00 – 15:00 CEST (Chairs)
Option 2: Sunday 20.09.2020 16:00 – 17:00 CEST (Speakers)
Option 3: Monday 21.09.2020 09:00 – 10:00 CEST (Chairs)
Option 4: Monday 21.09.2020 11:00 – 12:00 CEST (Speakers)
Option 5: Monday 21.09.2020 13:00 – 14:00 CEST (Chairs)
Option 6: Monday 21.09.2020 15:00 – 16:00 CEST (Speakers)

The access link to this rehearsal can be requested via esrs.congress@congrex.com.

FAQ

Q: I am presenting at an oral session and received an e-mail saying I should send a ppt with a pre-recorded video presentation, but from what I unterstand it should be live?
A: Oral sessions (blue colour in the scientific programme overview) take place live. You need to upload your PowerPoint presentation only, without narration. You are expected to join live at the time of your session.

Q: For oral presentations: How do we know when we should start? By the time only? Or will we receive any indication? And how do I know my sound is ok, slides are visible, etc? Will we be in communication with an IT member to know and guide us through?
A:
The video conference room will be accessible 15 min prior to the session. The technical host will guide you through the process. You will receive an e-mail with an access link. 

Q: What happens if we receive a lot of questions and we run out of time? Does the symposium close automatically or we can still answer all of them?
A: The chair of the session will pre-select the questions and is responsible for time-keeping.       

Q: Can you give some tips for chairing an online session?
A: Prepare yourself and get familiar with the presentations in the session you are chairing. Prepare at least 5 questions should there not be enough from the audience. Monitor the incoming questions and make a pre-selection. Manage the time for Q&A.

Q: Will it be possible for chairs to see the slides or poster in advance?
A: Yes, chairs have access to the session collaboration module through the system.

Q: Did I get it correctly that during oral presentations, speakers will speak in real time in front of their cameras and control their own slide show?
A: All presentations for the oral sessions will be uploaded upfront (slides only). The speaker joins in real time and gives the talk live. There is no screen share from the presenter's side. The presenter will use a presentation management system through the browser (just like you usually don’t use your computer to show presentations onsite, but use a software dedicated to that). Live presenters will get a short briefing before their session starts and can then focus on their talk.

Q: I don't understand the distinction between oral and everything else. I chair a symposium with 4 speakers. Will the speakers pre-record, or present online?
A: Oral sessions (blue colour in the scientific programme overview) are live, which means that the presentation is uploaded upfront (slides only) and the speaker gives a live talk. All other sessions are pre-recorded sessions, which means that the presentation is uploaded upfront (slides and audio recording) and the speaker joins live for the live discussion at the end of his talk.

Q: What should I do if I won't be able to submit my presentation until 14 September 2020?
A: The virtual format of the congress requires adapted timings for preparation of the platform.
Therefore we kindly ask you to meet the deadline. If you upload your presentation late the quality of the processed files cannot be guaranteed to the same extent. Please contact abstracts@congrex.com.

Q: If my talk is supposed to be 15 minutes, than I should record a presentation that will last 15 minutes. Is that right? Or should it be less for Q&A?
A: Please calculate 2-3 minutes for the live Q&A. In this case record 12-13 minutes only.


Q: Will there be any template we should use in our presentations?

A: No. Please use PowerPoint 16:9.

 

 

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